What’s new in İnsya ERP?

İnsya AI assistant integration

İnsya AI via MCP

• MCP
• OAuth 2.1

The İnsya AI assistant connects to the ERP on your behalf, with your own permissions: project deadlines, stock, material requests, purchasing, subcontracting, shipments, quality and maintenance status can be queried, and material requests created in natural language.

• Questions such as “Where are KM-2417’s material requests?” or “Do we have 10 mm 316L plate in stock, and where?” are answered from the records themselves.
• “What needs my attention today?” gets a single answer: overdue projects, late purchase orders and subcontracted work, this week’s shipments, open nonconformities, stopped machines and overdue maintenance.
• Sign-in happens on the ERP’s own page, so your password never reaches the assistant. The connection uses a time-limited access key and can be revoked at any time.
• The assistant cannot see anything you cannot. Changes such as opening a nonconformity or updating a due date or waybill, and deleting or cancelling, are granted separately when connecting; every change first shows what will change and is applied only after you say “yes”. Approving is never open to the assistant, and prices and amounts stay out of its answers.
• A material request is first validated without saving and its summary read back to you; nothing is created until you say “yes”. Purchasing approval stays in the ERP.
• Voice input: on the bulk material request screen, “Sesle anlat” (speak it) turns a spoken description into rows; nothing is saved until the user has reviewed and confirmed them.
• Every assistant action is logged; connections and their history are managed from the System › MCP window.

Subcontracted work

Subcontracting

• ISO 9001 8.4
• EN 1090 / ISO 3834
• ASME

Work you send out or take in is tracked under your own project number: a simple three-step flow or a detailed, quality-planned one.

• Both directions follow the same record structure: work we subcontract out and toll work we take in from customers, each with its own labels.
• Fast tracking for standard work; for ASME / PED and certified projects, cutting, fit-up, welding, NDT, heat treatment, pressure test and final inspection steps (ITP).
• Hold and witness points: the next step cannot be recorded until quality signs off; a drawing revision waits for the subcontractor’s acknowledgement.
• Status is derived from the steps, never picked by hand; the job cannot close until required documents (WPS, WPQ, MTR, NDE report, Form U-2) are in.
• Bilingual (Turkish / English) A4 subcontract order; prices stay off the technical screens.

Bill of materials from drawings

Drawing-to-BOM with İnsya AI

• DXF
• DWG
• PDF
• BOM

The parts list and title block are read with İnsya AI; rows are checked by the technical office before they become material requests.

• DXF, DWG, PDF, PNG and JPG; text inside blocks is read and the BOM table is rebuilt from text positions.
• Drawing no, revision, material, grade, quantity and dimensions; material type, grade and standard are matched to your own master data.
• Uncertain cells are flagged yellow with the reason in a tooltip; before requests are created you are told how many flagged cells are unchecked.
• For DXF / DWG only the text is sent to the AI service, never the drawing itself.
• Reading can be stopped and resumed; the AI provider (OpenRouter, Gemini, OpenAI) is chosen in settings.

Material planning

Material Planning

• Lead time

Every material request of the selected projects in one list: whether each item comes from stock or from a PO, and where it stands today.

• Each row shows the supply source (from stock / from PO) and a stage bar: request, purchasing, receiving, stock-in, kitting.
• Items marked as covered from stock show as a warning in purchasing, so the same material is not ordered twice.
• Actual lead time by material type is offered back to planning as a suggestion.

Purchase order letter

Purchase Order

• Incoterms 2020
• EN 10204

The formal order to the supplier, built from approved quotes, with an approval flow, revision archive and supplier confirmation.

• Pick a supplier and its POs from approved quotes come in; price, quantity and due date are filled from the PO.
• Draft → approval → sent → supplier confirmation (ref no, confirmed delivery) → closed; whoever prepared it cannot approve it (four-eyes).
• Opening a revision archives the previous version; older revisions can still be printed.
• Bilingual A4 document with Incoterms 2020 delivery terms and EN 10204 certificate type.
• Supplier quotes priced per kg, metre, m² or piece; plate and pipe weights come from one shared measure service.

Nonconformance and CAPA

NCR & CAPA

• ISO 9001 8.7 / 10.2
• EN 1090 / ISO 3834
• 8D
• ASME

Nonconformances are opened in 8D form and followed through root cause and corrective action; closing conditions are listed on screen.

• Record no, source, severity (minor / major / critical), batch / heat no, drawing no and revision.
• D1–D8: description, containment, root cause (5 Whys, fishbone), disposition (use-as-is, repair, rework, reject, return, scrap) and verification.
• ASME-scope records cannot close without Authorized Inspector acceptance; repairs require a new NDE result.
• Corrective and preventive actions with owner and due date; every change kept in a non-deletable audit trail.
• Bilingual, signed NCR report with photo, NDE report and material certificate (MTR) attachments.

Process times and Gantt

Lead time & on-time delivery

• Lead time
• OTD

How long each step from request to production really takes, and how well suppliers keep their dates, measured from the dates in your records.

• Median and 80th-percentile time between request → PO → receiving → stock → production; where the time goes in one bar.
• On-time delivery rate and average delay per supplier.
• Waiting work: which step each item not yet released to production is in, and for how many days.
• Process Gantt: material request lines of the selected projects step by step on a timeline.

Shipments

Shipment management

• Incoterms 2020
• Packing list

When the project ships, in which crates, by which route and with whom, in one record; a project shipped in parts gets one shipment per lot.

• Crate dimensions, gross and net weight and contents are recorded; the packing list and delivery note draft print from them.
• Routes leg by leg: Çorlu → Tekirdağ by truck, Tekirdağ → Rotterdam by ship; each leg has its own carrier, dates and payer.
• Freight, insurance and customs quotes are compared with currency and validity; amounts are visible only to authorised users.
• A pre-shipment checklist (crating, FAT, documents, vehicle, oversize permit, customs) with owner and due date; with CIF / CIP insurance is required automatically.
• Shipping is a separate approval right; whoever prepared a shipment cannot ship it.

Manufacturing finance

Manufacturing cost & invoicing

• Optional
• UBL-TR
• Three-way match

Manages real manufacturing costs, progress billing, and invoice matching; seamlessly exports approved official records to your accounting software. Optional module.

• The supplier’s e-invoice XML (UBL-TR) is uploaded at receiving and matched against the PO and goods receipt (three-way match).
• Exchange rates come from the Central Bank of Turkey bulletin; the TRY value is fixed at the invoice-date rate.
• Project cost: material, labour and direct expenses; actual, committed and budget on one bar.
• Sales billing plan: advance, milestone and progress billing; whoever marks a line as earned cannot approve it.
• Overheads and an export package for your accounting software (purchase, sales and expense vouchers; account mapping).
• Amounts are visible only to authorised users; technical screens show no prices.

Labour hours

Time reporting & labour hours

• Timesheet
• Direct / indirect labour

Who worked how many hours, on which day, on which project and on which operation is recorded day by day; approved hours reach project cost at the person’s position rate.

• A weekly grid of day, employee, project, operation (cutting, welding, assembly, testing, site…), shift and hours; a crew on the same job is entered once.
• Direct labour is booked to the project; indirect work such as maintenance, training or waiting stays project-free and does not inflate project cost.
• The weekly summary totals each person day by day; days over 11 hours and weeks over 45 normal hours are highlighted.
• Hours are submitted for approval; neither the person who entered a line nor the employee it belongs to can approve it, and rejections come back with a reason.
• Technical screens show no amounts; approved hours are distributed on the finance side at position rates, and posted lines are locked.

Support tickets and consent-based remote assistance

Help desk & remote assistance

• WebRTC

Issues are reported from inside the ERP; when needed, the support team helps by seeing the screen, with the user’s consent.

• A ticket is opened from the Support window on the ERP desktop; the conversation and status (awaiting reply, waiting for you, resolved) are followed in the same window.
• When the support team asks for remote assistance, the screen becomes visible only after the user approves and shares it from the browser; nothing needs to be installed.
• The support agent points with their cursor; if the user also allows it, they can click and type in the ERP tab. Password fields can never be typed into remotely.
• While sharing, a frame surrounds the screen and the user can end it with one click. Each session stays on the ticket with who, when and for how long.
• The video is not stored on the server; it flows directly between the two browsers.

Role-based permissions and uninterrupted data flow

Role-based access & performance

A permission matrix ensuring operational security alongside smooth, instant data listing.

• Segregation of duties (four-eyes): View, add, edit, approve and delete rights are split per module; nobody approves their own record.
• Fast, uninterrupted listing: Large manufacturing and inventory datasets load instantly without blocking the user.
• High-contrast, eye-friendly interface designed for shop floor and shift work, with full dark mode support.